Pentland Hills Chess Club (PHCC):  Privacy Statement

 

This Statement explains when, how, and why we collect personal data about club members.

 

Who We Are

Pentland Hills Chess Club (PHCC) is a chess club playing at The Royal British Legion, Wallace Crescent, Roslin, EH25 9LL.

 

How We Collect Your Information

The only information we obtain about our members is provided by them directly.  We do not collect personal data simply as a result of a person visiting our club or website.

 

How Your Information Is Used

The personal data we obtain is applied for the following purposes, namely to:

• Obtain payment of membership fees to fund the operation of PHCC.
• Register members to play for PHCC in competitions which PHCC enters.
• Submit results of matches played to Chess Edinburgh for grading purposes or to other organisations running competitions in which PHCC participates.
• Submit results of internal club competitions to Chess Scotland for grading purposes.
• Communicate with members for the purposes of running PHCC, including selecting and organising teams and other chess events.

 

The contact details provided to us by members may be used to contact them by mail, telephone, or e-mail for the purposes of PHCC.  We will hold personal data for as long as a person is a member and for two years afterwards.

 

This data is held pursuant to the legitimate interests of PHCC which is the basis on which your data as set out is processed.

 

Who Can Access Information

Unless required by law, we do not sell, rent or otherwise share personal data with other third parties.

 

Rights

Members can ask for a copy of the data we hold about them. If a member provides information about another person, it is their responsibility to ensure that the other person has given their explicit consent to the processing of their personal data.

Should you have any unresolved complaints about the way we process your personal data, you have the right to make a formal complaint to the Information Commissioner’s Office (ICO).

 

Links To Other Websites

Our website may contain links to other websites. This Privacy Statement only applies to the use of our website. We cannot be responsible for other websites even if accessed via links on our website.

 

Review Of This Statement

We keep our Privacy Statement under regular review and we will place any updates on the notice board and our webpage.

 

This Privacy Statement was last updated on 18th October 2018.

 

If you have any questions about this Statement, please contact:

Terry Purkins, Secretary, Pentland Hills Chess Club, 1 Penicuik Road, ROSLIN EH25 9LJ Tel 0131 4401618