Revised June 1986, May 1988, June 1991, June 1992, May 2006, June 2007 and June 2015.
1 The Club shall be called the Pentland Hills Chess Club.
2 The objects of the Club shall be to provide facilities for the pursuit of the game
of chess, to organise competitions and to arrange for the representation of the Club
in chess leagues, competitions and tournaments.
3 The Club shall have a President, Vice-President, Secretary and Treasurer as office
4 The business of the Club shall be conducted by a Committee consisting of office
bearers plus up to two further elected members, all of whom shall be eligible for
re-election at each Annual General Meeting. The Committee shall be required to meet
at the beginning of each season, and thereafter as necessary. Three shall form a
quorum. The Committee shall have power to co-opt additional members for special purposes,
to appoint subcommittees and to fill any vacancies that may arise.
5 There shall be several categories of membership: Junior, Full, Concessionary, Associate
and Honorary. Junior membership is open to anyone under eighteen years of age on
the first of September of the current season. Concessionary membership is open to
anyone over sixty years of age on the first of September of the current season. Associate
membership is at the discretion of the Committee. Junior and Concessionary subscription
fees shall be set by the Committee. The Full subscription fee will be reduced to
the Concessionary fee for full-time students and registered unemployed, or in cases
of hardship at the discretion of the Committee. A reduced fee for Associate membership
shall be set by the Committee. Honorary members will not be subject to an annual
6 The Committee shall have power to admit members, to refuse membership to any applicant
without reason, and to request a member to resign if it is considered in the Club’s
interests to do so. Associate members may be admitted on special terms at the discretion
of the Committee.
7 The Committee shall have the power to grant Honorary Membership in circumstances
where former members have made a special contribution to the Club.
8 The President shall preside over all meetings of the Club or Committee and shall
have only a casting vote on all matters. If the President is absent the Vice-President
or any other office bearer shall deputise. A majority of the votes of members present
shall be held as a resolution of the meeting.
9 The Annual General Meeting shall be held not later than the end of June in each
year to elect the Committee for the following season, to receive the Secretary’s
report and the Treasurer’s statement of accounts for the season just ended, and to
transact any other business. Seven members shall form a quorum. An auditor shall
be elected at the Annual General Meeting.
10 A Special General Meeting must be called if petitioned by 25% of the total of
Full / Concessionary members. This request must be made in writing to the Secretary
stating reason(s) for such a meeting, which must be called within twenty-one days
of the request. The notice calling such a meeting will be communicated to all members
not less than fourteen days prior to the meeting. Written requests / notification
may be by letter or e-mail. Seven members shall form a quorum.