CONSTITUTION
Part 2 of 3
8 The President shall preside over all meetings of the Club or Committee and shall have only a casting vote on all matters. If the President is absent the Vice-President or any other office bearer shall deputise. A majority of the votes of members present shall be held as a resolution of the meeting.
9 The Annual General Meeting shall be held not later than the end of June in each year to elect the Committee for the following season, to receive the Secretary’s report and the Treasurer’s statement of accounts for the season just ended, and to transact any other business. Seven members shall form a quorum. An auditor shall be elected at the Annual General Meeting.
10 A Special General Meeting must be called if petitioned by 25% of the total of Full / Concessionary members. This request must be made in writing to the Secretary stating reason(s) for such a meeting, which must be called within twenty-one days of the request. The notice calling such a meeting will be communicated to all members not less than fourteen days prior to the meeting. Written requests / notification may be by letter or e-mail. Seven members shall form a quorum.
11 Any four members may request the Committee to hold a Special General Meeting. The request must be sent to the Secretary in writing and must contain the reasons for wanting the Committee to call such a meeting, but the calling of such a meeting shall be at the discretion of the Committee. Written requests may be by letter or e-mail.
12 The Secretary shall give not less than ten days notice in writing to each member of the date of the Annual General Meeting. Written notification may be by letter or e-mail; the Secretary shall give not less than fourteen days notice in writing to each member of the date fixed for a Special General Meeting, such notice to indicate the business to be transacted at the Special General Meeting. No other business shall be competent at a Special General Meeting. Written notification may be by letter or e-mail.
13 All members are entitled to attend Annual or Special General Meetings. Only Full or Concessionary members are entitled to vote at such meetings.
14 The subscription fees for the forthcoming season shall be fixed at the Annual General Meeting.
15 All applications for admission to the club should be directed to the Secretary. The Committee reserves the right to refuse entry.
